TERMS AND CONDITIONS


By signing this contact you are entering into a legally binding contract with StrEat PR Ltd, Kemp House, 160 City Road, London, EC1V 2NS.
The organisers reserve the right to prohibit entry of any trader not biding with this contract.

Payment of Pitch Fees:

To secure your pitches you will receive an invoice for 25% of your agreed pitch fees. Pitch fees are subject to VAT at 20%.
Pitches will not be secured until payment of your booking deposit has been received.
If your deposit has been paid and the appropriate paperwork has not been submitted you have accepted our Terms and Conditions and are subject to StrEat PR Terms and Conditions.
If you have signed the Terms and Conditions but failed to pay the booking deposit you have accepted our Terms and Conditions.
Pitches that are booked within four weeks of the event taking place are subject to payment in full on booking.
We reserve the right to withdraw a booking at our discretion in which case a full refund will be made.

Your Pitch:

You are not permitted to sub let all or part of your pitch.
You must be open and staffed at all times whilst the event is open to the public and during trading times.
StrEat PR Ltd does not provide extra space for kitchen tents, fridges, camping, off site vehicles unless extra space has been discussed, agreed and contracted in advance of the event taking place.

StrEat PR Ltd will be responsible for siting pitches and at no time does your application provide you with any expectations of particular positions or locations UNLESS StrEat PR Ltd has confirmed and discussed your pitch location.
Once sited you may not move your position without express permission from the onsite management team.

Cancellation of Pitches:


Booking Deposits are non refundable.
If you need to cancel your pitch you must do so 30 days prior to the start of the event.
If between booking and the 30 day limit your booking deposit will be retained by StrEat PR Ltd.
If cancellation is made within 30 days of the show build the pitch fees will remain payable.

Legal Documentation:

All traders must hold Public Liability Insurance to the value of 5million.
At the time of booking all traders must submit their Insurance both Public Liability and Employers, Certificate of Registration with EHO, Star Rating Certificate, PAT Testing Certs, Gas Safety Certs, Health & Safety Risk Assessment and Fire Risk Assessment.
You must ensure that where appropriate your business is fully compliant with the following statutory regimes;
Management of Health & Safety at Work Regulations 1999,
Manual Handling Operations Regulations 1992, 
Personal Protective Equipment at Work Regulations 1992, Provision and Use of Work Equipment Regulations 1992, Food Safety (General Food Hygiene) Regulations 1995, Food Safety (Temperature Control) Regulations 1995, The Management of Health and Safety at Work Regulations 1992
The Health and Safety at Work Act 1974 and Highly Flammable and Liquified Petroleum Gasses Regulations 1972.

Water, Waste Waste Water and Drip Trays:

Please ensure you bring your own water carriers to each event.
StrEat PR Ltd will notify all traders at the time of booking what water/waste water access there is.
On the rare occasion there may not be access to water; StrEat PR Ltd will notify all traders in advance of any site regulations.
Waste Water and Waste Oil will vary site to site and all traders will be notified in advance of site regulations.
Trade Waste will vary from site to site and all traders will be notified in advance of site regulations.
All traders should take care of the sites they trade at.
These are public spaces. Please ensure that vehicles have drip trays and adequate matting is provided for high footfall areas in and around your pitch.
If you are using coal or wood fires you MUST dispose of in the proper manner and NOT leave it burning on the ground.

Deliveries:

If you need any deliveries to event sites you must notify StrEat PR Ltd, vehicle permits may be required.


Arrival and Departure:

Arrival and departure times for all events are strict.
All traders will be notified of arrival, departure and vehicle movement restrictions per site.
Access and parking is strictly limited at most events and StrEat PR Ltd Arrival and Departure times must be adhered to at all times.
Any traders ignoring our Parking/Arrival and Departure times will be subject to a fine.
Individual site requirements/permits will be notified in advance of the event taking place.

Site Rules:

All units must be open and occupied at all trading times.
No glass policy.
Bio Degradable Disposable Policy
Private Generators are not allowed on site.
You are responsible for good housekeeping throughout the event.
Please keep both front and back of pitches clean and tidy.
Please provide one bin for customer use
Please recycle where possible and leave your pitch as you found it.
Any extra clean up costs will be passed directly to any trader leaving their pitch in an unacceptable manner.
You are not permitted to sell Alcohol or Tea and Coffee unless you have been specifically booked to sell these beverages.
You are responsible for your own overnight security.
StrEat PR Ltd will notify you of security at each event.